As an employer, sending your team the retirement announcement email to inform them about their colleague . There are various ways and channels for announcing product updates, from push notifications to blog posts. This experience makes communication and collaboration fun. Apart from representing the organization's corporate branding, one great thing about this Intranet is that it shows all the tools needed by employees in a single view. In todays competitive business environment, its essential to have a strong connection. To get started on your site map, gather together a small group of internal stakeholders and a whiteboard. Clear and concise communication is essential for any role in a business, and the quality of a companysinternal communicationsets the stage for the future. People content is even more critical when you have staff working remotely. Bringing them together, bringing out the best in them, and enriching your company culture in the process. The aim here is for the stakeholders to identify the intranets essential parent or main pages along with the child or sub-pages. The onset of the COVID-19 pandemic has led to the creation of the Crisis Communication template. Only the critical high-level tabs are shown. But, that doesn't mean your intranet pages need to be dumping grounds for outdated information. Its intuitive and easy to follow. Keeping it fresh with new content, features and up to date news will give your employees a reason to return. Very cost-effective when bundled with other Microsoft 365 products. You can pick and choose from a variety of templates as appropriate to your organizations needs. Intranet designs look and work differently on mobile devices. This number is high because many businesses make their intranet homepage a default page when employees open their browsers. SharePoint news, available in SharePoint Online and SharePoint Server 2019, enables you to communicate company updates, announcements, personnel news, and more in rich layouts with graphics, links, and embedded content. A clunky, Involving your employees as much as possible at every step of the process will not only help to ensure your intranet really does address those organizational pain points, it will also increase the levels of employee engagement and will ensure your intranet is widely accepted and adopted from the very start. Best practice suggests you should be economical with hyperlinks to documents. Get the workforce involved in choosing a name to boost staff buy-in and adoption rates. Your intranet will become the central hub for your company online. Provide ready access to popular tools and content. Make sure that you regularly review the content and remove any out of date or obsolete information. This means companies arent able to measure employee engagement or other important usage trends in order to determine whether or not their intranet is truly improving company culture. New team members will be grateful they wont have to remember every colleagues name and job title from day one. You can also check when colleagues have read the notification. Announce your new release with a product email - Send it 5 days before the product launch. This year's finalists were: Best Intranet Launch winner: Piedmont Healthcare, The Village. The intranet was, as such, of little value to employees, if not a waste of resources. Test out the intranet design on smartphones and tablets before going live. It is well worth the investment of time to make sure the intranet has a consistent presentation. Here you can find an example for one of my go-live emails. T he company intranet is a powerful tool that leading workplaces rely on to operate everyday. Social media is a (mostly) free resource, as well as an integral part of a robust communications strategy for any business. A text-heavy intranet makes for a dull and uninspiring user experience. This type of announcement email has the purpose of introducing a new business or location. Leaders can still be visible and accessible. Jim will work with the sales team headed up by Carmen Santiago to expand our business operations to the west coast. Central administration of users and credentials. Lets use the example of the human resources (HR) department to illustrate how to put together a site map. Once you have selected a design template, its time to customize. Yes, it is possible to make the intranet fun and interactive. Intranet templates make the design process a whole lot easier. According to Gallup's 2016 Q12 Meta-Analysis Report, companies with highly engaged workforces are 21% more profitable than those with poor engagement levels. And make sure you mix things up. And if you are using lots of videos on your intranet, then upload them first to YouTube. Communicate the purpose of the intranet with emphasis on your organisation's needs. A Company Directory. Our intranet is it focuses on communication, collaboration, and connections between users while maximizing efficiency. Create your own customized forms using the intranets easy forms builder with drag and drop fields. Using accordions or expanding text modules is a great vehicle for getting lots of information on a single page. Offer an incentive, such as free shipping, a discount, or exclusivity for the Early Birds. It's with pleasure that I announce James (Jim) Brown will be joining our team as a sales manager on 21 January! A common feature in best-of-breed intranets, site maps ensure content is well organized, and the information flows logically. Engaging and low-cost, video is becoming even more important in the context of distributed teams. The choice is yours. Push notifications: Instant alerts help workers see new updates, including new project assignments or tasks, content updates, and specific conversation threads. Before you can even begin to choose an intranet solution, you have to figure out what it needs to achieve for your organization. Video is a powerful way to impart information or get corporate messages across. Videos are a valuable communication channel in the context of onboarding, knowledge sharing, and training and development. Having a dynamic intranet is an important advantage because the parallels between superior employee experiences and business performance are striking. Try to include white space in your design to break up the text and present a minimalist look. And incorporate your company branding, logo, and fonts, so the intranet is instantly recognizable to employees. Even better: List top kudos recipients on a prominent leaderboard within your corporate intranet. You can then embed the video in an iframe or widget on your intranet. There are many types of Intranets your organization may benefit from. This is critical for remote workers and non-desk staff. Site page permissions can be set by job title, department, or location. And so, there is a ton of best practice evidence that this guide draws on. Go virtual! Companies can develop a prominent company feed used to manage important messages and encourage their entire workforce to do the same. Allocating staff to corporate working groups is a whole lot easier with a handy summary of employees knowledge and experience. Key benefits of SharePoint Intranet are: Scalable and customizable. Here we provide an overview of the main issues. Get staff members involved from the get go. It is, in this sense, a fully-functional intranet news . In general, this will follow the basic format of external job posts. Not only will the intranet be cumbersome to use, but it will also be challenging to navigate. This is an important distinctiona recent Seeking Alpha analysis found that publicly traded companies named to Glassdoors Best Places to Work list have more than doubled the returns of the S&P 500 over the last 10 years. All the best intranets make sure this information is organized logically, so it is easily accessible. Regularly reviewing content to ensure its still relevant and up to date is another critical aspect of intranet management. We continue to work hard to empower people at every level of the organization to engage across Microsoft 365, and we're excited to announce new capabilities even more capabilities across the entire intelligent . The potential for custom integration with other enterprise systems is one of the intranets main advantages. Alternatively, you can use an embedded G Suite or Office 365 app. Test drive your mobile intranet design before going live to ensure its fit for purpose. Well-thought-through product announcements will help increase feature awareness and engage users with new functionality. Collaborating on projects. With all the great custom options available, implementing an intranet thats perfect for your needs is guaranteed. How do you choose the right intranet development option? Best Intranet Launch Runner-up: Notting Hill Genesis, Hive. It gives the intranet a clear identity, and makes it easier to refer to in documents, and in conversation. It sets out what the site is all about so the user is clear whats in store. The information in each expanding text area doesnt load until the user clicks the chosen product. How often have you been asked by a colleague, Where is the project file for this customer? For many employees navigating complicated folder structures is a pain. Fully engaged employees are far more likely to be satisfied, motivated, and committed to their work and company. Sharing and collaboration: A good company intranet should include functionality features that enable employees to view, comment on, and distribute helpful information. Post on Social Media. Interactive tour. Provides complete control over your intranet design. Updates are made in real-time with the intranet automatically saving the information. User colors and different fonts and font sizes to highlight the main headings from sub-headings. Clinked. In this article, well take a closer look at corporate intranets, including what they are, their top features, and company intranet examples of how companies from a variety of industries are using intranets in innovative ways. Here are a few ideas to consider for the pre-launch period, as well as your official website redesign announcement and monitoring reactions in the following weeks: 1. Example #4: Content management system. As companies shift to remote working models, leaders must take cognizance of their impact on the overall employee experience. Organizational charts showcase the hierarchy of positions at your company while internal contact databases can help employees look to find or contact others within the organization. Employee disengagement is a proven major cause of increased rates of absenteeism and low productivity. Give your green credentials a boost by doing away with paper-based systems or complicated email processes. Use the intranets intuitive forms builder to create your own employee engagement surveys. For example, individual departments can upload important documents, leadership can make announcements, and product teams can share launch updates. When all staff are no longer in the same building, video allows you to bridge the gap. Harness the power of Google and Microsoft in one platform with universal access for all staff. 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