Dont jump into the core of your discussion straight away. Use this valuable time to share the details of your favorite project and why you enjoy it. Becoming the manager of a new team, especially if youre an external candidate, can be an overwhelming process. By: The more effort you put into the planning process, the more productive the meeting. How to Handle Your First Meeting With a New Boss - Harvard In fact, perhaps you were brought in to replace the old manager as they just werent achieving promising results. Instead of wrapping up with a vague, Let me know if you need anything, lay out your next steps.. After all, the conclusion of your first team meeting is the perfect time to start schedulingone-on-oneswith each member of your team. Some of the benefits you can expect after an introductory meeting are: No matter how excellent you may be at your own job, no one can do absolutely everything on their own. Every week? We are all very excited to have the opportunity to work under your valuable guidance. To give you an idea of the types of questions you should ask during your first meeting with a new boss, here are a few to consider: Besides asking the right questions and implementing the tips listed above, another way to ensure your first meeting with a new boss is a success is to give the meeting structure, and you can do that by creating an agenda. Finally, drop questions that are only relevant to a small subset of attendees; in this case, it is best to pursue the question with a subgroup. Once youve covered one or more of these questions, make sure to leave some time for your team to ask you questions. But you will want to make sure to circulate this agenda once you finalize it., To help youfill in the blanks on this agenda, the next few sections will walk through a few different categories of questions you might ask in your first team meeting.{{start-having-better-meetings="/blog-inserts"}}. Effective meetings require structure and allow you to showcase your leadership skills. In my years of leading business transformations and turnarounds, building highly successfull management teams, and working with countless clients to implement their strategies, I have determined what factors enable faster, more decisive execution, and reduce risk. Get to know your people with Pulse Surveys, eNPS scoring, anonymous feedback and messaging. It can sound something like this: Thanks for inviting me here, Mr Prospect. WebMEETING AGENDA. Take notes of his expectations and send an updated plan later to him. (Dont give your new boss problems or questions in the first meeting). At the start of the meeting, one of the already-distributed agenda questions was presented to the attendees. One-on-ones are meant to address important topics and maintain a productive working relationship. If you had one free hour every day, how would you use it? The time it takes to thoughtfully turn a huge pile of information into one page will be very worth it. Youll become strategic, thinking critically about the meaning of a topic and what your ultimate outcome is the true reason to bring the collective together. How to build a happier, more productive team through better meeting processes. Be transparent and ask for support or advice if needed. 2 Establish your main objective or objectives. A strong way to end your first meeting is to show that youre willing to come to themthat you wont be waiting for them to bring up issues. If you have a hobby youre passionate about, talk about it. They also help you build a stronger relationship with your manager. Here are some ideas for questions you can ask. Essentially, you are saying that youre in learning mode as a new leader. When deciding your team meeting cadence, its also important to balance out staff meetings with one-on-ones. And while it is fine to start a meeting with 5 minutes or so of news and notes, after that concludes, go all in addressing the most challenging, important, and vexing questions. You can find Patty at www.AzzarelloGroup.com, follow her on twitter or Facebook, or read her book RISE3 Practical Steps for Advancing Your Career, Standing Out as a Leader, AND Liking Your Life. Nadir Godrej, Godrej Industries and Amit Bhandari, Gateway House discuss G20 foreign ministers meeting in New Delhi, the agenda, themes in focus. Awkward. Disorganized. Pointless. 1:1s produce countless negative feelings for even the most enthusiastic employees. In building trust, the last thing you want to do is come across as self-absorbed. Dont share too much. NEW BUSINESS. MARCH 6, 2023. Ask them about the biggest challenges the team has right now. So, planning and understanding what success Running effective meetings with your manager means coming to the table with solutions to problems. There is no formula for the ideal number of questions to address in a meeting. Make sure to do this at least 6-7 days ahead of time so that your team members have a chance to contribute. This approach also better informs when to actually end a meeting when the questions have been answered to satisfaction. How would you feel if you were new in this job, meeting dozens if not hundreds of people, trying to learn what you need to learn as fast as possible, and trying to share your point of view in a credible way? The goal of this first meeting, like any other first networking meeting is to get invited back for another meeting. For example, one known way to increase the productivity of meetings is to include a meeting agenda with action items. In other words, as a new manager, how often should you plan to run staff meetings? They're also a chance for you and your boss to build rapport and strengthen your professional relationship. Still feeling a little unsure of how to navigate your introduction meeting? It can be set on a timer or not, or addressed in a nonconventional manner such as having people brainstorm in silence, using voting apps, working in pairs, etc. And that is okay. Its exhausting and not useful. This is only Day 1, and the more you can level with your team that youre here to learn from them about what the direction or what those changes should be, the better. After you fill it out, send it to everyone involved when you schedule your meeting. Rather, when introducing yourself to the team, its a chance to expose who you really arewhat motivates you, inspires you, and brings you fulfillment. Think about what topics will be more suited to a team meeting setting, and which ones might be better covered in one-on-one conversations. Drug Utilization Review Board Meeting DATE: September 14, 2022. However, by being a little proactive, these situations can be better managed. So what can you do to create agendas that inspire, target the issues that need to be resolved, and leave attendees satisfied with the time spent in discussion together? Here are some examples of what this could look like: By populating the agenda with questions rather than topics, youll begin to think and act differently as you design the meeting. Whether you are hosting your next introductory meeting in-person or in a virtual setting, our sample meeting agendas will ensure that youll be off to a flying start. Attendees provided responses to the question, in silence, using a meeting app. 7:55 am 8:00 am. Or it could even involve certain attendees role-playing key stakeholders (e.g., a customer) not present at the meeting, or different process-oriented roles like devils-advocate, tangent buster, or positive Paul. FOR. AT 7:00 P.M. EST. 3. Outline what you wish to achieve in this first meeting You want to gain agreement on what the outcome of this first meeting is going to be. FOR. Have a few next steps prepared for after your first staff meeting, and let your employees know what those are. Meeting Purpose: Quarterly Drug Utilization Board Meeting . This is the point where you get the agenda out in the open. Write down every name they give you. Also, think about what ideas or challenges you want to bring up. A methodology for amazing meetings. India took over the presidency of the G20 on 1 December 2022. Theres no magic meeting count for team meetings. Do let me know if you have more ideas to add to the list? Specific tasks should be given to those of respective departments. This question comes up frequently in my member coaching hours, so I thought I would address it in a blog. Get our latest insights on leadership, as they're released, directly from our CEO Claire Lew. Get your people in the same mindset with OKR goals and 1-on-1 meetings. The presidency handover ceremony was held as Also, if the topic of the discussion involves a sensitive subject like a promotion or raise, it will give you more time to organize your thoughts. The most successful leaders not only consider what should be covered in a meeting, but also how to cover each item. This literature shows that specific goals (e.g., generate at least 5 new client retention strategies) are more effective than general vague goals (e.g., do your best). Why? It happened: Youre a new manager now. How do you ensure your introductory meeting with your new team goes off without a hitch, and sets you and your team up for success moving forward? If youre dealing with the latter case, youll want to dedicate a good chunk of time to asking for and listening to feedback.. Now, dont take this too far remember that youre working with colleagues, not children. What matters is not the agenda itself but the relevance and importance of whats on it, and how the leader facilitates discussion of the agenda items. Put them on the calendar, and stick to the time. Do your best to learn what is important to your new boss before the meeting and use that as the context for everything you say. The meeting objective is the overarching goal of the discussion. Use this template to find out what remaining holes the team member has in their knowledge, and be able to make a fair determination as to whether theyre a good fit. And your team will be skeptical of you (rightfully so). Resist the temptation to go beyond them. How to do this? Be sure to schedule a short introduction as soon as you arrive in your new role. What is important is to have the right questions. Below is a sample agenda you can use to keep your meeting on track., Keep in mind that this agenda is a starting point. Also, are there more reading material than you have already provided? Having a hard time keeping your meeting attendees engaged? What are the most important things that need your team to understand right now?. Use one or more of the following questions as your icebreaker and pay close attention to the answers: Once youve broken the ice and introduced yourself, you can transition into a more work-specific discussion about expectations., The discussion in your first team meeting about expectations is the critical juncture where you shouldas HBR recommendsstart Establishinghowyou want your team to work, not just what you want them to achieve.. By doing so, you are living into a strong set of inclusion and shared-ownership values. Youll likely need to tweak some of the question suggestions I offered or some of the phrases I recommended. 5 Must-Dos for Your First Meeting with a New Boss Show Genuine Interest in Getting to Know Your Boss: While there are plenty of work-related items to discuss with your Come Prepared: Arriving at your first meeting with your new boss prepared with The Crucial Ten Cs Of A Strong Personal Brand, Ketamine-Assisted Therapy Coming Soon To An HR Department Near You, Its Time To Embrace Mental Health Discussions In The Workplace. Unless your new boss asks you in that first meeting, Is there anything specific that you need from me?, dont start asking in the first meeting. When you end your meeting, you want everyone to walk away knowing exactly whats expected of them and what comes next. Hey, if you dont, no one else will! You cant say a meeting is successful if you dont know what youre trying to accomplish at said meeting. Meet Regularly but Be Flexible. Lets start by looking at why preparation is so important. First Third of the Meeting: Build Rapport. The manager needs to push the employee for the agenda. Start your first one-on-one right in Officevibe with this template. Before your next meeting with a new team, make sure to schedule some time for an introductory meeting. W. Ejnes, CHCP. $100 off Membership To my Executive Mentoring Group. WebThe agenda for the 2024 conference will be posted shortly. Think about how your new boss feels in this moment. To reap the benefits of this questions-based approach, there are four keys to success. What looming concerns or apprehension might you have? Topics and speakers will vary from 2023. 1 minute: Start with sharing your gratitude. Biweekly? What do you value? Rapport building. The meeting leader then facilitated an active discussion to derive the best possible answer. From there, based on your preferences, we can set a standing one-on-one time. This approach also lets your boss know that you are organized, professional and thoughtful. WebDone well, effective 1 on 1 meetings are an opportunity for: Feedback. Learn the secrets to setting up your team for success. Emily May The meeting was conducted under Learn about the product and the business. Dont use it as a complaining session. This is also a chance to highlight your accomplishments. Youre implying that if they have questions or concerns, they have to come to you. The frequency youll need to host all-team meetings will depend on your team, your objectives, and the projects youre working on. That being said, some basic ground rules will help your employees understand what you expect from them. This even extends to recurring meetings, as a solid agenda can help mitigate the chances of hosting unproductive meetings in the future. For example, if you learn that they are driving to improve profit margins in the legacy business in parallel with an innovative new investment, tune everything you say to be part of one of those things. CEO of Know Your Team. Consideration of An Ordinance Amending the 2023 Salary Ordinance (First Reading) Ordinance 2023-07. REGULAR MEETING OF THE KILLDEER CITY COMMISSION February 6th, 2023 Commission President Joel Spethman called the meeting to order at 5:00 PM. External Affairs Minister S Jaishankar will host his counterparts from the G20 nations in New Delhi on 1 Thanks man. How to run effective team meetings including agenda examples, best practices, and other critical meeting tips. That waywithout you actually saying itits clear to your employees from the start that this first team meeting is about setting the stage for something bigger.. I guess it's the first time someone has touched upon this important but overlooked topic. What qualities do you most appreciate in your direct reports. The meeting was conducted under Admitting that we dont can feel like a blow to our sense of self. 4 minutes: Catch up and check-in. Whether youre taking over a brand new team, or youre a first-time manager, heres how to approach that first meeting. How do you prefer to receive feedback? Its not the time to ask for stuff. Thats why weve provided tips, questions to ask, and even a meeting agenda to follow for your first meeting with a new boss below. Because there arent specific work tasks in your first meeting, its tempting to wrap up without clear action items. The Surprising Science of Meetings: How You Can Lead Your Team to Peak Performance. Officevibe helps your teammates be exactly who they are because that's them at their best. 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